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Amazon's Whispernet service does a very good job of delivering books directly to any registered Kindle. The trouble is, if anything catastrophic should happen, you'd be forced to download them all again -- unless you have a backup. The process is free, but it can be time-consuming.

Here we'll show you how to save yourself the hassle of resurrecting your digital library by backing up your purchases to your computer, explain what digital rights measures Amazon has in place, and reveal how even those without a wireless network can save money by buying a Wi-Fi-only Kindle.

Backing up your Kindle

Your Kindle's charging cable is key to backing it up. As the icons on each end suggest, this is a regular USB cable, which once detached from the plug can be used to connect your Kindle to a Mac or PC.

Connected this way, its internal storage mounts as an external drive, appearing as 'Kindle' on a Mac's Finder sidebar, and assigned a drive letter when hooked up to a Windows PC.

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Kindle's filing system isn't particularly tidy. It consists of three key folders called audible, music and documents. The first two contain your audiobooks and MP3s, the third, 'documents', holds pretty much everything else, including downloaded books, text files, PDFs and screen grabs. You can capture your Kindle's screen display at any time by holding shift and alt while briefly pressing 'G' on its keyboard. Grabs are saved in .gif format and given the prefix 'screen_shot'.

If you've connected your Kindle to your computer before, you may spot some other folders alongside these three defaults, particularly if you have used a management tool such as Calibre, which leaves small metadata files behind it.

Sort the files in the documents folder according to type. If you're using Windows 7, the easiest way to do this is by clicking the drop-down menu on the right-hand side of the Type column header. From this, select AZW to filter out all of the non-book files.

On a Mac you can do the same thing by entering .azw in the Finder toolbar's search box to display only those documents with that extension.

This isolated selection is your collection of downloaded books, which you can drag to another location on your computer for storage. Each will be preserved in its original format without all of the associated bookmarks. To keep track of these, be sure to also copy across any .mbp files bearing the same names as your books.

Transferring books to another device

Charged-for Kindle books are copy protected, so while you can back them up this way you can't transfer them to another Kindle or reader application. Doing so will throw up an error.

You can, however, transfer free books on which copyright has expired.

This restriction not only prevents copyright infringement, but also stops you from either copying them to another device you own yourself, or reading your backed-up books in a Kindle app on your PC, Mac, tablet or phone.

To transfer a copy of your bought books to another device, ensure that it's registered to your account and either use the built-in synchronisation option to choose the books you want to download from your archive, or revert to the Amazon site to retrieve multiple documents over Whispernet. After logging in using a normal browser, click Your Account > Manage your Kindle (the latter is in the Settings box). Enter your password again, and Amazon will display a list of your past purchases.

Each is accompanied by an Actions menu that lets you re-send the book to any one of your devices or delete it from your library. This latter option removes it entirely from your list of purchased books, so use it with caution, as you'll have to buy it again if you want to get it back.

To dispatch another copy of a purchased book to one of your Kindles or apps, Amazon needs to know which device you want to re-send your book to.

This isn't only so that it can find it over Whispernet, but so it can apply the necessary rights management. This is more obvious when you elect to download the file to your computer and transfer it by USB, as you'll still need to specify on which device it will be used.

Save money on your Kindle purchase

The ability to transfer purchases this way means that even if you don't have a wireless network at home you can still avoid paying extra on a 3G-enabled Kindle. If you bought yours from Amazon direct it will already be registered to your account, but if you bought it through a third-party such as Currys or Staples then you'll need to do this yourself.

Every Kindle has a unique serial number, which Amazon claims is printed on the reverse. It's missing from our Kindle 3, but holding Shift and Alt on the Kindle keyboard while pressing full stop brings it up on screen, along with matching barcodes.

Make a note of this, log in to your Amazon account using a regular browser and go to amazon.co.uk/gp/digital/fiona/manage. Click the 'Register a Kindle' link in the sidebar and enter the serial number to tie it to your account. Amazon can now use this to apply the necessary DRM to your purchases that will allow them to be read on the device.

Now, having found a book you want to buy, instead of delivering it straight to the registered Kindle, pick 'Transfer via Computer' on the 'Deliver to' pop-up menu.

Amazon will ask you to confirm to which device you intend to transfer it. On a Mac it will be saved to your Downloads folder. On a PC, you'll need to choose whether to save or run the file. Opt to save it and choose a destination.

Finally, connect your Kindle to your computer and drag your downloaded book to its 'documents' folder.

Ebooks are a great way to enjoy literature – they’re cheaper than print books due to the lack of print and distribution costs (and completely free if the work is in the public domain), and you start reading seconds after buying one.

You don’t need a specialist device like a Kindle either thanks to the many free ebook readers available for your desktop. These are particularly good for students who want to reference texts in their work, add annotations, or refer to online resources.

So what makes a good ebook reader? For general use, a clear layout and the ability to sync your bookshelf across multiple devices are essential; for students, note-taking and bookmarks are essential; and for anyone who sometimes struggles with their eyesight, text-to-speech and one-click font customization are welcome additions.

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1. Kindle for PC

The best free ebook reader, whether you use Amazon or not

Automatic syncing

Amazon’s official Kindle app for Windows (as well as Mac and mobile devices) is smart and stylish, and although it tempts you with reading suggestions from the Kindle store, the sales pitch isn’t too in-your-face.

There’s no setup necessary if you already have an Amazon account. Just log in with your usual username and password and your virtual shelves will be populated automatically (though you’ll have to click a book’s cover to download it, so bear this in mind if you’re planning some offline reading). Notes and bookmarks are synced across devices automatically, as are flashcards – an extremely useful addition for students using digital textbooks for revision.

Kindle for Windows also includes text-to-speech function, and changing font sizes and color schemes is as simple as clicking or tapping a button.

2. Freda

Premium features for free – Freda is a real rival to Amazon’s crown

Bookmarks and annotations

Freda (from the delightfully-named Turnipsoft) is a superb ebook reader that integrates with Project Gutenberg, giving you access to thousands of free ebooks, and Smashwords, where you can find works from independent authors and publishers. Importing your own ebooks is a piece of cake too, with support for all the most popular formats. You can even connect Freda to your Dropbox account enabling you to access books from multiple devices.

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Freda supports bookmarks, annotations and highlighting, making it a good choice for students. There’s also text-to-speech for anyone who has trouble with text on screens, as well as auto-scroll and speed-read – a tool that works much like Spritz, displaying words in quick succession so you can read without moving your eyes.

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Freda is funded by ads, but these are discreet and are only visible on the bookshelf screen; they won’t interrupt your reading.

3. Calibre

An open source ebook reader that’s a great choice for students

Choice of reading modes
Can't read protected Kindle ebooks

Calibre is an open source ebook reader and manager that’s lightweight and lightning-fast. Unlike many free ebook readers, Calibre supports Amazon’s AWZ format (though it won’t open DRM-protected files) as well as all the other popular ebook file types, and if any metadata is missing (such as genre or cover art), you can add it yourself using the bookshelf’s options menu.

One of Calibre’s best features is Reference Mode, which displays the current chapter and paragraph number in the top left – ideal if you need to cite references in an essay. We also like Flow Mode, where text is shown as a continuous scrolling stream without page breaks; not as pleasant as simulated page-turning for recreational reading, but a handy time-saver to avoid flicking backwards and forwards through a textbook.

4. Sumatra PDF

A PDF, ebook and comic reader that's ideal for multiple PCs

Reads PDFs, ebooks and comics
No GUI for some interface options

Despite its name, Sumatra PDF is a great little ebook reader, capable of displaying books in EPUB and MOBI format, as well as comic books in CBZ and CBR comic books.

Sumatra PDF is a portable app, so you can save it to a USB stick or cloud storage service and use it on any PC. You can save your ebooks in the same place too, eliminating the need to sync your library.

It’s easy to adjust basic settings like font size, but Sumatra PDF’s advanced options can only be edited by opening a text file and typing in new values. If you want to change the page color, for example, you’ll need to find the hex code for your preferred shade and enter it on the appropriate line. It’s not difficult, but we’d prefer a graphical interface.

There’s no way to add notes or highlights, but the convenience of carrying your ebook library and reader anywhere might outweigh those drawbacks for you.

5. Icecream Ebook Reader

A stylish free ebook reader, but lacking advanced features

Archives and exports ebooks
No annotations or highlighting

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Icecream specializes in smart, no-frills software, and Icecream Ebook Reader is no exception. It supports EPUB, MOBI, PDF and FB2 ebook formats, and once you’ve imported your books they’re arranged in a neat bookshelf with a choice of viewing options. One particularly handy feature is the ability to archive and export your ebooks; ideal if you use more than one PC and don’t want the hassle of importing your books twice. There’s no cloud syncing though.

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The reader itself is similar to the Kindle app in appearance, with one-click (or tap) buttons for changing font size, color theme (day, night, or sepia), and viewing the table of contents.

Unfortunately, some of the options you can see in the menus are only available if you hand over US$19.95 (about £15, AU$25) for the Pro version. Premium features include importing multiple ebooks simultaneously, adding notes, editing metadata, and copying text.

The free version of Icecream Ebook Reader is quick and very easy to use, but only really suitable for recreational reading. Students will find the lack of note-taking and copying frustrating.

  • Want to write your own ebook? Check out the best free software for writers

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